Property management services
Tax Compliance for Short Lets in Tuscany
It is the part that puts most owners off, and the one that generates most penalties. Letting short-term in Italy carries obligations to the municipality, the police, the regional statistics office and the tax authority — each with its own deadlines.
- Registration and handling of the municipal tourist tax, with periodic payments and returns
- Reporting guest details to the Italian State Police guest portal within the legal deadline
- Tourism statistics returns to the Tuscany Region
- Applying for and maintaining the property’s national identification code
- Orderly retention of contracts and tax documentation
- Preparing the figures for the owner’s accountant
What we do and how often
Tripcare carries out tax and legal compliance on a cadence written into the proposal, not left to chance: the table lists each activity and when it happens. Items at an agreed frequency are fixed at the on-site visit, according to the house and the area's season, and appear in the monthly statement.
| Activity | Frequency |
|---|---|
| Guest reporting to Portale Alloggiati | At every arrival, within the legal deadline |
| ISTAT tourism-flow returns | Monthly, to the Tuscany Region |
| Tourist tax: collection, payment, declaration | On the municipality’s deadlines |
| CIN code and safety requirements | At start and at every regulatory change |
| Data for the accountant | Quarterly and at year end |
None of these obligations is complex on its own. The problem is that there are many, with different deadlines, and they vary from one municipality to another: missing one for a few months is normal for a self-managing owner, and expensive.
«Managers of hotels and of all other accommodation facilities must, within 24 hours of arrival, communicate to the territorially competent police headquarters, exclusively through the Servizio Alloggiati, the personal details of the persons accommodated. If the stay is shorter than 24 hours, the details must be sent on arrival itself.»
Polizia di Stato, Portale Alloggiati Web (art. 109 T.U.L.P.S.) — our translation
«The monthly return and the payment of the tax must be made by the 15th day of the month following the reference month.»
Comune di Firenze, «Imposta di soggiorno — calcolo e pagamento, locazioni turistiche» — our translation
Frequently asked questions
Who pays the tourist tax?
The guest pays it, but collecting it and remitting it to the municipality is the operator’s responsibility. Every Tuscan municipality sets its own amount per person per night, the maximum number of taxable nights and the exemptions — which is why the figure changes between villages only a few kilometres apart. Tripcare collects, remits and files on the owner’s behalf.
What is the police guest portal and how often must it be filed?
It is the system through which the Italian State Police receive the details of everyone staying in accommodation. Each guest’s document details must be reported within the legal deadline, for every arrival, all year round. It is not optional and does not depend on which portal took the booking.
What is the property identification code?
It is a national code identifying a property used for short lets, and it must appear in listings. Without it, a listing is not compliant. Tripcare applies for it and keeps the registration current.
Does Tripcare replace the accountant?
No. Tripcare handles the operational obligations — municipality, police, statistics, identification code — and prepares revenue and cost figures in an orderly form. The tax return stays with the owner’s accountant, who receives everything ready to use.
Available across every area we cover
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